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How Truck Scale Software is Used - The Ultimate Guide to Truck Scale Software
Table of contents:
- For Remote and Unattended Weighing
- Software Integrations
- How Truck Scale Software Aids in Billing Activities
- Software Enables Quick Scale Diagnosis
- Enhances Scale Security & Prevents Fraud
- Generate Reports Used to Fuel Your Business Growth
Remote weighing and enabling unattended weighing equipment
Truck scale software’s primary utility is to extend the core function of a truck scale into the modern ecosystem leveraging IoT (Internet of things). Scales that make use of software integrations enable users and owners to:
- Automate the collection of gross, tare, and net weights of vehicles crossing the scale without personnel present.
- See remote scale system data in real time, anywhere in the world.
- Synchronize scale data from multiple truck scales in different locations if necessary
Outside of the benefits listed above, remote scale access and unattended systems benefit business owners by eliminating the need for employee monitoring of scale activity, or enabling one individual to oversee several scales utilizing integrated camera and VOIP intercom systems.
Integrate with existing business critical systems and enhance your overall operation
Adding software capabilities to truck scale weighing can help bridge the gap between the core function of weighing trucks and other aspects of your business. Market leading truck scale software like ScaleSoft is extremely flexible and customizable meaning the information stored within and relayed from the software can be adapted to meet the exact needs of any industry from mining and aggregates, to farming and agriculture, and waste and recycling.
Data streams within your truck scale software can then be integrated with other business critical systems including:
- ERP (Enterprise Resource Planning) Systems - Ex: SAP, Dynamics 365, Epicor
- View / Manage Inventory Levels
- Track Raw Material Deliveries
- Generate Invoices
- Generate Compliance Reports
- CRM (Customer Relationship Management) Systems - Ex: Salesforce, Hubspot, Pipedrive
- Update / pull customer information
- Company
- Location
- Contact Information
- Maintain transaction history
- Update / pull customer information
- Accounting Systems- Ex: Quickbooks
- Generate invoices based on scale data
- Weighing Data
- Customer Data
- Product / Material
- Pricing
- Generate invoices based on scale data
To aid in billing activities and generate invoices
By investing in a quality truck scale software solution you will be able to streamline billing activities by having quick access to critical information and the ability to execute key processes directly within the application.
Here are a few billing related features within ScaleSoft:
- View Customer information (+billing contact information)
- Apply discounts
- View discounts from completed transactions
- Generate new invoices
- Edit and enter payment terms
- Enter sales orders
- Manage sales taxes
Truck scale software acts as a permanent watchdog over the operational efficiency of your scale, ready to notify you if / when performance is affected. All software packages track truck in/out weights which can flag anomalies over time. The data collected surrounding anomalies can then be used in conjunction with additional data points to find the root cause of the issue - either within the software or with the help of a qualified technician. Ultimately the integration of software to your scale assembly allows for more efficient maintenance and ultimately reduced repair costs.
Some of the potential performance issues you may encounter that can be identified through software integration:
- Temperature Changes - effects of the ambient environment or overload during peak use
- Voltage / Power Supply Issues - reporting the effects of a lighting strike (if no protection is present), evidence of pest damage to electrical components
- Inclination - changes to the grade of the scale as a result of settling foundation or other environmental factors
- External Device Failure- software can notify users of failures of connected devices like cameras, intercoms, and printers.
Some truck scale software may be able to anticipate service issues and notify users for preventative maintenance in addition to pin-pointing existing problems.
Enhance Site Security + Safety, Aid in Fraud Prevention
Software integration can align tremendously with overall business objectives to enforce security and safety. Truck scale software can:
- Enforce driver / vehicle verification - combine software capabilities with license plate readers or RFID systems at the scale terminal.
- Capture surveillance - integrate with camera systems to capture evidence of all transactions and attach that information to the customer / employee record.
- Utilize additional safety oriented peripherals - such as radiation detectors that scan incoming loads for potentially hazardous materials
Maintain compliance across all aspects of your business
The addition of truck scale software can address many aspects of compliance and is a primary reason for adoption for many companies.
Here’s how truck scale software supports regulatory and operational compliance:
- Axle Load Compliance
- Enforce safe vehicle weights to avoid DOT fines, road damage, and potential accidents.
- Automatic Record Keeping
- Can track numerous data points such as time, weight, vehicle, driver, etc. Which can provide a clear audit trail and can benefit your company in any legal disputes.
- Timestamped Transactions
- Supports traceability and reporting, especially for hazardous material transportation and chain-of-custody requirements.
- User Permissions & Changelogs
- User roles and logs for all data edits can support requirements for Sarbanes-Oxley (SOX) or ISO compliance.
- Material Classification
- Material tracking can support broader business objectives like quotas for recycling operations.
- Tax Compliance
- Integrations with accounting software and the ability to control tax rates on transactions reduces billing and taxation errors.
- Scale Maintenance and Calibration
- Proper servicing and calibration logs ensure scales remain legal of trade / NTEP approved.
- Environmental & Sustainability
- Scale software can generate material movement reports that support environmental goals and regulations such as carbon usage or landfill diversion.
Reports used Internally to grow your business
Data flowing within truck scale software is a goldmine of valuable information that can help you save money, increase operational efficiency, and reduce wear and tear or equipment. Data collected at the scale can be used in conjunction with other trip-tracking capabilities to inform things such as:
- Load optimization
- Driver performance
- Turnaround Time
- Inventory Management
Properly leveraging scale data can show you how to get the most out of your equipment, and the professionals who operate it.
Did You Find What You Were Looking For?
The emergence of truck scale software has had a significant impact on weighing operations and how the world conducts business. While we certainly tried our best to cover the nuances of truck scale software, we understand that every situation is unique and you may still have additional questions, so why not talk to the true experts in truck scale software. B-TEK has been a pioneer in digitizing weighing operations with a track record of excellence of 90 years.
Regulatory pressure continues to rise and competing businesses are searching for an edge. Industry leaders choose B-TEK, will you?
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